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Your GP Surgery is the centre of your health care and as such we hold the most comprehensive record of your care in the NHS. Keeping your health records safe is important to us and we are bound by law and professional standards to do so.


What information do you hold about me?


Information about you: Your name, address, contact numbers; and sometimes the names of carers and next of kin.

A record of contact we have had with you, such as letters we have sent or telephone encounters.

A record of your care given to you at the surgery

A record of your care provided elsewhere and shared with us. This will include outpatient consultations, A&E encounters, surgical procedures and test results.


Do you share my information?


To provide you with the service or care you need we will sometimes share information with other care providers but we have strict rules on how and what we share.


We will:

Only share your information, unless required by law, if you give us permission to do so.

Only share information when there is a legitimate reason to, such as referring you to a consultant at hospital

Only share what is relevant.

Make sure that we share securely and safely

Make sure the people we share with take the same care with your information as we do

Only share data if we have special permission for health or research purposes, or

we have special permission because the interests of the public are thought to be of greater importance than your confidentiality


Who can see my information?


Only those who are providing you with your care and those who you have given permission to, can see your information.


We do also share information with other organisations not directly involved with your care which is used for statistical and management purposes and risk stratification. This information is anonymous and personal details are not shared.


Who do we share anonymous data with?


Dept of Health, Health Protection Agency

Other NHS Organisations

GP Consortium or Commissioning Group

Freedom of Information

The ICO has published a new Model Publication Scheme that all public authorities are required to adopt by 1st January 2009. If you wish to make a request there are more details under Further Information to the right of this page.

Model Publication Scheme - further information

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